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Employment Offer Letters

An offer of employment is essential when defining the main employment terms on which you are offering employment to a prospective employee.

We have two employment offer letters available, one to offer a permanent role and one to offer a temporary position (such as fixed term employment or temporary cover).

Both our employment Offer Letters include the following documents:

  1. Employment Offer Letter outlining your offer of employment, company terms and conditions of employment terms and pre-employment documentation required. Both employment offer letters ensure employer compliance with employment legislation by confirming:
    - Offer of employment (e.g. permanent or temporary employment).
    - Duration and reason for employment (important for temporary employees).
    - Basic terms and conditions of employment (e.g. job title, location, hours).
    - Statutory entitlements (e.g. holiday entitlement, statutory sick pay).
    - Contractual entitlements (e.g. salary, notice period).
  2. Employee Acceptance Letter (making sure individuals accept your offer and return any documentation).
  3. Employer Acceptance Reminder Letter (giving you the ability to withdraw an employment offer should an individual not accept your offer letter by a specific date).

Both offer letters also make it clear to prospective employees that your offer of employment is conditional upon:

  • Receipt of satisfactory references.
  • A right to work in the UK confirmation (Asylum & Immigration Act 1996).
  • Satisfactory completion of a company medical (if required).
  • Acceptance response within a given timeframe (this provides you with protection should you not receive a prompt reply).

Offer Letter for Permanent Employees

This offer letter can be used for all permanently employed staff, irrespective of whether they will be paid on a weekly or monthly basis.


£ 25 ex. VAT

Offer Letter for Temporary Employees (e.g. maternity cover)

This offer letter can be used for all temporary employed staff, irrespective of whether they will be paid on a weekly or monthly basis and is ideal for individuals employed:

  • On a short-term basis (e.g. 2 week annual leave cover).
  • For definitive period (e.g. 3 month project).
  • For a specific task (e.g. implementation of an IT system).
  • To cover a period of statutory leave entitlement (e.g. 12 month maternity leave cover).

£ 25 ex. VAT

This page was last updated on June 30, 2009. Use of this site is subject to terms and conditions.

Frequently asked questions:

Q. Which offer letter should I choose?

A: That depends upon whether you want to offer permanent employment with no contract end date (buy:  Offer Letter Permanent Employees). Or, whether you want to offer temporary employment with a definite end date, such as during maternity cover (buy:  Offer Letter Temporary Employees).

Q. What else do I need to provide employees with?

A: In addition to an offer letter you will also need to provide employees with a contract of employment (which must be done within two months of them commencing employment). You will also need to provide them with access to all company policies and procedures (typically located within an Employee Handbook).

Q. I have several employees - do I need to purchase one copy for each employee?

A: No - you only need to purchase one copy - you can use it as many times as you wish within your organisation. (Some organisations may however wish to purchase both the permanent and temporary editions of our offer letters. For example, those organisations who have a mix of permanent and temporary employees.)

Q. What if I want to include other conditions not in the offer letter?

A: The documents are provided in Microsoft Word format so can be edited as you wish. We can also provide you with other offer conditions (at a small additional charge) if required. For example, if you purchase the standard contract and want a particular clause found in complete contract.