Medical Home Visit Letters

Use these two letters to manage periods of long-term sickness absence.

These letters are aimed at helping an employer formally request a meeting with an employee (at their home, at work or at another agreed location) to discuss an employee's continued absence from work, the company's concerns and agree a plan of action to help facilitate an early return to work.

Combined these two letters form part of long-term sickness absence management activities and help to record discussions held and actions agreed, should pro-longed absence result in ill-health or incapability dismissal.

Meeting Invitation Letter

Use this letter to invite an employee to attend a meeting, on-site or at home, to:

• discuss continued sick leave, absence from work and payments during absence
  
• explore the reasons for absence and continued sickness
  
• outline your concerns and explore appropriate assistance to facilitate a return to work
• agree a plan of action going forward and obtain a medical report (if appropriate)
• inform an employee of their rights at the meeting and during absence
  
• confirm what actions are required by both employer and employee

Meeting Outcome Letter

Use this letter to confirm the outcome of the above meeting, including:

• confirming periods of and reasons for long-time absence and sick leave
  
• confirm payment of salary, wage, SSP and company sick pay during absence
  
• outline company concerns, assistance explored and specify medical opinion sought
• confirm any help which will be provided and any agreed actions
• what activities will be undertaken by either party and the next course of action
  
• confirmation of what, if any, action will result should long-term sickness absence continue

This pack includes both letters.